{"article":{"id":360015513580,"url":"https://phantombuster.zendesk.com/api/v2/help_center/en-us/articles/360015513580.json","html_url":"https://support.phantombuster.com/hc/en-us/articles/360015513580-How-to-Access-and-Export-your-PhantomBuster-Results","author_id":24548449677458,"comments_disabled":false,"draft":false,"promoted":false,"position":1,"vote_sum":-1,"vote_count":1,"upvote_count":0,"downvote_count":1,"section_id":27337132001810,"created_at":"2020-07-24T14:39:43Z","updated_at":"2026-10-19T16:59:18Z","name":"How to Access and Export your PhantomBuster Results","title":"How to Access and Export your PhantomBuster Results","source_locale":"en-us","locale":"en-us","outdated":false,"outdated_locales":[],"edited_at":"2026-07-10T09:43:57Z","user_segment_id":null,"permission_group_id":538139,"content_tag_ids":[],"label_names":["workflow","IMPORTDATA","google sheets","json","csv","download results","export results"],"body":"

This guide explains how to access, download, and use the data generated by your automations. Whether you're exporting to a spreadsheet, integrating with another tool, or chaining Phantoms together, you'll learn where to find your results and what to do with them.

Free plan and Free Trial users can only download a preview CSV with up to 10 rows of results. Full CSV files, JSON files, and CSV URLs (for Google Sheets or integrations) are only available on paid plans. You also can't upload a CSV file as input on the Free plan. Upgrade anytime to unlock full exports.

What kinds of results automations generate

After each run, your automation produces result files that contain the data it collected or the actions it completed.

There are two types of result files:

CSV is the most commonly used format, it's great for spreadsheets, reviews, and exports.
JSON is useful for detailed data and integrations.

Where to find and download your results

You can download your results in a few different places, depending on whether you're using Phantoms or Workflows.

From a Phantom console

    \n
  1. Go to your PhantomBuster Dashboard, and click on your Phantom to open the console.
    2. \n
  2. Open the Results tab.
    3. \n
  3. Click Download results to get the latest CSV.
    4. \n
  4. To choose another format, click More and select:\n
    5. \n

Reminder: If you're on the Free plan or Free Trial, you'll only be able to download the first 10 rows of results. Advanced export options including access to the More button, the full CSV URL, and the results.json file, are not available.

\"PhantomBuster

From a Workflow dashboard

You can access and export your results directly from your Workflow dashboard.

Where you'll find the export option depends on the type of Workflow you're using.

Workflows don't have a Results tab and don't support the Copy CSV link option. Export from a Workflow is download-only.

1. Specific LinkedIn prospecting Workflows (from the Solutions page → Workflows banner):

These Workflows include built-in lead qualification and outreach stages.
Your results appear in the Outreach queue panel.

This group includes:

To export your leads:

    \n
  1. Go to your Workflow's Outreach queue.
    2. \n
  2. Click the Export all leads icon in the top-right corner to download every lead in your queue as a CSV file.
    3. \n
\"PhantomBuster

2. All other Workflows (available from the Solutions page with all other Phantoms):

For all other Workflows, your results appear in the Leads tab instead.

To export your leads:

    \n
  1. Go to your Workflow's Leads tab.
    2. \n
  2. Click the Download icon in the top-right corner to export your leads as a CSV file.
    3. \n

\"PhantomBuster

From the LinkedIn Leads page (for LinkedIn and Sales Navigator automations)

If you're using LinkedIn or Sales Navigator automations, your results are automatically organized into dynamic Leads lists.

You can access them in two ways:

Once you're viewing your list:

    \n
  1. Use filters or select an existing Leads List.
    2. \n
  2. Click Export to download the leads as a CSV file.
    \"PhantomBuster\n
    3. \n

These lead lists are dynamic: when new matching leads are added from compatible Phantoms, they appear automatically if they match the list's filters.

How to open your results after downloading

Once you download a results file (CSV or JSON), it will save to your computer.

You can't choose to open the file directly in PhantomBuster. Results must be downloaded first, and then opened with your preferred tool.

Export your data to Google Sheets

Option 1: Manual import (one-time)

Use this method when you want to upload your results once, ideal for reviewing or sharing a static file.

    \n
  1. \nDownload your results file:\n
    2. \n
  2. Open Google Sheets and create a new sheet.
    3. \n
  3. \nImport the file:\n
    4. \n

To get updated data, repeat this process the next time your Phantom runs.

Option 2: Dynamic import using \"Importdata\" function (auto-updating)

Use this when you want your Google Sheet to stay in sync with your latest Phantom results.

Note: Only paid plans have access to CSV file URLs. Free plan users won't be able to retrieve the link needed for the \"Importdata\" function.

    \n
  1. Open a new Google Sheets file.
    2. \n
  2. In cell A1, enter the following formula:
    =IMPORTDATA(\"PASTE_YOUR_CSV_URL_HERE\")
    → Replace PASTE_YOUR_CSV_URL_HERE with the actual URL of the CSV file you want to import. This will automatically pull data from the specified URL into your Google Sheet, starting from cell A1.
    Example: Importing live data from a LinkedIn Search Export Phantom
    3. \n
  3. To get the CSV URL:
    4. \n

Google Sheets has size limits for IMPORTDATA. If your file is large, use the manual method instead.

Use your results in other automations

Use results as input for other Phantoms

Your exported data can be used as input for other Phantoms, enabling you to automate further actions based on your collected results.
For example:

→ For more details on how to chain Phantoms, check out our guide on How to Chain Phantoms to Build Automated Sequences.

Integrate with Zapier, Make.com, or API

You can integrate your exported data with other platforms for more extended workflows:

LinkedIn Profile Visitor: CSV only shows partial data

If you're using the LinkedIn Profile Visitor Phantom, your CSV file will only include basic profile details, like the name and headline, and the first two job experiences.

The full dataset is always saved in your JSON results file. 
To access it: go to your Results tab, click More, and download results.json. You can then convert it to a spreadsheet using a JSON-to-CSV tool.

→ See How to Fix Incomplete LinkedIn Profile Data in CSV Results for a full step-by-step walkthrough including conversion options.

About \"Keep only current results in JSON\": This setting (in the Behavior step under Advanced behavior settings) controls whether results accumulate across runs or get overwritten with each new run. 
It doesn't affect whether the JSON file is available - you can always download it from the Results tab.
\"PhantomBuster

Frequently asked questions

Where do I find my Phantom's results?

Go to your Dashboard, click the Phantom to open its console, then open the Results tab. Click Download results for the CSV, or click More for JSON, full file downloads, or the CSV URL.

My download opens a blank page instead of saving a file, what do I do?

This is usually caused by an outdated browser. Keeping your browser up to date is important for a smooth experience. Update: Google Chrome / Update Firefox.

What's the difference between CSV and JSON results?

CSV combines results from all runs so far (cumulative) and works well with spreadsheets. JSON includes only the results from the most recent run and is useful for detailed data and integrations.

Can I sync my results automatically with Google Sheets?

Yes. Paid plan users can copy the CSV URL from the Results tab and use Google Sheets' =IMPORTDATA() formula to pull in live data that updates after each Phantom run.

Why does my CSV only show 10 rows when my Phantom found more results?

Free plan and Free Trial users can only download a preview CSV with up to 10 rows. Your Phantom did collect all the results, but the full file is only accessible on a paid plan.

Where do I find my Workflow results?

It depends on the Workflow type. LinkedIn prospecting Workflows show results in the Outreach queue panel. All other Workflows show results in the Leads tab. Both have an export/download icon in the top-right corner.

Can I recover results after deleting a Phantom?

No. Once a Phantom is deleted, its result files are permanently removed and can't be recovered. Always download your results before deleting a Phantom.

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