Lead lists in the LinkedIn Leads page are saved segments based on filters like job title, location, connection degree, or the automation that collected the data. Lists update automatically as new leads match your filter conditions. The LinkedIn Leads page stores one entry per LinkedIn profile URL, so the same lead can appear in multiple lists without creating duplicates. You can use lead lists to target outreach, export data, or enrich profiles.
What is a lead list
A Lead list is a saved segment of your collected LinkedIn leads.
When PhantomBuster extracts LinkedIn profiles using compatible Phantoms and Workflows, the leads are stored in the LinkedIn Leads page of your workspace. Every workspace includes a default All Leads view that shows every LinkedIn profile collected.
You can then create custom Lead lists by applying filters like job title, location, connection level, or even the automation used to collect the data.
Each Lead list:
- Displays only the leads that match your filter conditions.
- Updates automatically as new leads meet those conditions.
- Can be used to send outreach, export data, or enrich profiles.
Lead lists include LinkedIn profiles collected by compatible Phantoms and Workflows, as well as profiles imported manually into the LinkedIn Leads page.
→ If your list looks empty or some leads are missing, first check whether the automation you used is compatible with the LinkedIn Leads page.
Why create a custom Lead list
Creating custom lists helps you organize and manage your leads more effectively. Instead of relying on one long master list, you can break your data into meaningful groups for better targeting.
Lead lists allow you to:
- Group leads by campaign, industry, role, or connection level.
- Focus on high-priority prospects more quickly.
- Avoid sending duplicate messages across different campaigns.
- Clean or enrich data in stages without mixing it all together.
For example, you might want to send personalized messages only to CMOs in Europe. By filtering your leads and saving that segment, you ensure outreach is focused, accurate, and easy to track.
How to create a new list
- Go to your PhantomBuster workspace, and click on your LinkedIn leads page.
- Click the plus button on the left-hand side panel.
- Enter a name for your new list in the popup window.
- Click Confirm.
Your new list will appear and display all leads by default until you apply filters.
Lists can also be created when importing leads from a CSV file.
→ Learn more in How to import LinkedIn leads from a CSV file.
How to apply and use filters
Filters control which leads appear in a list.
You can:
- Apply multiple filters.
- Use AND or OR logic between them.
- Combine fields to define the exact segment you want.
Example of filter combinations:
- Job title contains "marketing" AND Connection degree is 2nd.
- Processed by is LinkedIn Search Export OR Processed by is Profile Scraper.
To apply filters:
- Inside your Lead list, click Filter > Add conditions.
- Choose a field from one of these categories:
- Lead info: First name, Last name, title, Location.
- Phantom: Processed by Phantom, Custom results file name, Processed date, Creation date.
- Profession: Company, Job, Company industry, etc.
- Contact info: Professional email, Personal email, Phone number, etc.
- LinkedIn Profile: Sales Navigator profile, Headline, LinkedIn followers, etc.
- Education: School, School degree, Previous school, etc.
- AI: Custom AI property
- CRM Integration: CRM Record ID
- Use the drop downs and/or text boxes to set conditions.
- Click Save changes.
Common filter use cases
Here are a few ways you might segment your leads with filters:
-
Segment by job role:
Filter example: Job title contains "CMO" -
Focus on warm connections:
Filter example: Connection degree is 1st -
Group leads by the Phantom that collected them:
Filter example: Processed by is Group Members Export -
Avoid overlap between lists:
Filter example: Job title is not "CEO" AND Processed by is not Event Guests Export
How filters behave
Some filter fields behave in specific ways:
- Processed by = This filter matches any Phantom or Workflow that has interacted with the lead, including past runs. A lead can match multiple Processed by values if it's been touched by several Phantoms.
- Created by and Last updated by = These filters are visible inside the lead's details, but are not filterable.
- You can't filter by LinkedIn account used:
→ Workaround: filter by the automation used, or use separate workspaces per account.
How duplicates are prevented
The LinkedIn Leads page only stores one entry per LinkedIn profile, based on the profile URL.
When you create a new list:
- If a profile is collected multiple times, it's updated, not duplicated.
- The same lead can appear in multiple lists depending on filters.
- Lead lists update automatically when new leads match existing filter conditions.
Tips and limitations
- You can't create a lead list by uploading a spreadsheet. To import leads from a CSV, see How to import LinkedIn leads from a CSV file.
- Only leads collected by compatible Phantoms and Workflows will appear in the Leads page.
- Filters can help you replicate spreadsheet-style segmentation, like filtering by region or company name.
- Manually selecting leads in the table is limited to 50 per page. To export or bulk-delete more leads at once, use a filtered list - see Selecting more than 50 leads at once in How to Export, Delete, or Clean Up Leads.
What's next
Once your Lead list is ready, you can:
- Export the list as a CSV file.
- Use it with another Phantom to send outreach or enrich profiles.
- Sync it with your CRM (e.g., HubSpot) if you've connected one.
Frequently asked questions
Are lead lists static or dynamic?
Lead lists are dynamic. They update automatically as new leads match your filter conditions. You don't need to manually add leads to a list.
Can the same lead appear in multiple lists?
Yes. Lead lists are filter-based views, not separate containers. A lead that matches the filter conditions of multiple lists will appear in all of them.
Can I create an empty list and fill it manually later?
Lead lists are filter-based views, not containers. New lists show all leads by default and can only be narrowed down by filters. There's no way to create a truly empty list and add specific leads to it manually.
How do I quickly create a list of leads collected by a specific Phantom?
Open your LinkedIn Leads page, click Filters → Add conditions, and set Processed by is [Phantom name]. Click Save filters as a list, name your list, and confirm. The list is created from the filter in one step.
What is the difference between Created by and Processed by?
Created by shows the first Phantom that processed the lead. Last updated by shows the most recent Phantom that updated it. Both are visible in the lead details panel but can't be used as filters. Processed by tracks the full list of Phantoms that have interacted with a lead - created or updated - and can be used as a filter.
Can I filter by which LinkedIn account was used?
No. There is no filter for LinkedIn identity. As a workaround, filter by the automation that processed the lead, or use separate Workspaces per LinkedIn account.
Can I upload a spreadsheet to create a lead list?
Not directly through the list creation flow. However, you can import leads from a CSV file into the LinkedIn Leads page first, then create a filtered list from those leads. See How to import LinkedIn leads from a CSV file.