This guide explains how to customize your Phantom’s behavior using advanced settings like execution limits, proxies, webhooks, and file output options.
Advanced settings let you fine-tune how your Phantom runs.
You can control how long it runs, how it handles errors, add a proxy, send alerts to other tools, and choose how your results files are saved. These settings are optional and can be adjusted before each launch.
Access advanced settings
To open the Advanced settings panel:
- Log in to your PhantomBuster workspace and go to your Dashboard if you want to update one of your existing Phantoms.
→ If you’re setting up a new Phantom, Advanced settings will appear as an optional step in the left-hand menu during setup. - Click on the three dots menu on the Phantom’s card you want to update, select Setup, and scroll to the Advanced settings step in the left-hand side menu to adjust how your Phantom behaves.
Set execution and retry limits
Control how long your Phantom runs and how it behaves when it encounters errors.
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Maximum execution time per launch (in minutes):
Define how long a single launch should last. Max is 300 minutes.
→ Example: Enter 30 to stop the run after 30 minutes, even if it hasn’t finished. -
Maximum number of launch retries:
Set how many times the Phantom should retry if it fails. Max is 10.
→ Example: Enter 3 to retry the launch up to three times.
Set email notifications
Receive emails when your Phantom succeeds or fails.
Choose whether you want to be alerted about:
- Successful launches.
- Failed launches.
→ Learn more on Email Notifications.
Add a proxy
Some platforms, like LinkedIn, keep track of your IP address. A proxy lets your Phantom run from the same location each time, which can help avoid getting flagged for suspicious activity, especially if you're automating regularly.
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Proxies are off by default. You don’t need one unless the platform you're using is sensitive to location changes.
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You can assign an existing proxy from your account or create a new one.
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Proxies are most helpful if you're running multiple Phantoms, working with several LinkedIn accounts, or want to keep your IP address consistent over time.
→ Learn more about when and why to use a Proxy.
Send data via webhooks
Webhooks let you automatically send your Phantom’s data or launch alerts to other tools, no manual exports needed.
You can use this to:
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Send a notification to Slack when a Phantom finishes running.
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Send results to another tool like Notion, Zapier, or your own system.
You’ll see two webhook options in Advanced settings:
- Slack webhook URL: Sends data or alerts to a Slack channel.
- Custom webhook URL: Connects to your API or tools like Notion, etc.
→ Learn more in our documentation about webhooks.
Manage result files
Choose how PhantomBuster stores your results after each launch.
Options include:
Recommended default:
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Combine files (default): Adds new results to the same file each time the Phantom runs.
→ This setting works for most users and avoids accidental data loss.
Other options:
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Create new files: Generates a separate file for each launch. Useful if you want to keep run-by-run records.
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Delete previous files: Removes all older files before saving new results. Use with caution as older data will be erased permanently.