This guide explains how to tell when a Phantom or a Workflow has finished running in PhantomBuster. Completion signals differ depending on which one you're using, so it's important to know what to look for in each case.
How to know when a Phantom has finished running
A Phantom finishes when it has processed all rows from its input.
You'll know your Phantom is done when you see one of the following messages in the console (Activity tab):
- Search successfully processed
- Input already processed
- Any message indicating that all inputs have been processed
After a completed launch, the Phantom also shows a Success status.
What these completion messages mean
All of these messages indicate the same thing: the Phantom has finished processing the input it was given.
Phantoms process each input only once. If the same input is detected again, it won't be reprocessed automatically. This is expected behavior and doesn't mean something went wrong.
If you want the Phantom to collect more results, you'll need to provide new or modified input.
→ Learn more in How to Add Input Data to your PhantomBuster Automation.
How to know when a Workflow has finished running
Workflows show progress while they are running, so you can follow their execution directly from the Workflow Dashboard.
From the dashboard, you can see:
- A progress indicator showing how much of the input has been processed so far.
- A banner indicating which step (or Phantom) is currently running, or which one is scheduled next.
When is a Workflow considered finished
A Workflow is finished when:
- No next step is scheduled to run.
- All steps have completed their executions.
In some cases, the progress indicator may not reach 100%, even though the Workflow has stopped running.
This usually happens when some inputs are still being processed by workers in the background, or when only part of the collected input was actioned.
For example:
- 2 profiles were collected.
- 1 invite was sent.
- 1 profile hasn't been processed yet.
→ The dashboard may show 50%, even though the Workflow has completed its run.
What to do after your automation finishes
Once your Phantom or Workflow has finished running, you can:
- Download and export your results → see Access and Export your Automation Results to CSV, Google Sheets, or Other Tools.
- Track outreach performance (Workflows only) → see Track Outreach Performance in Workflows.
- Collect more data by providing new input → see How to Add Input Data to your PhantomBuster Automation.
Frequently asked questions
How do I know when my Phantom has finished running?
Check the Activity tab on your Phantom's console. Messages like "Search successfully processed" or "Input already processed" confirm that all inputs have been handled. The Phantom will also show a Success status.
Why does my Phantom say "Input already processed"?
Phantoms process each input only once. If the same input is detected again, it won't be reprocessed. To collect more results, provide new or modified input.
How do I know when my Workflow has finished running?
Check the Workflow Dashboard for a progress indicator and a banner showing which step is running or scheduled next. The Workflow is finished when no next step is scheduled and all steps have completed.
Why doesn't my Workflow progress show 100%?
This can happen when some inputs were collected but not all were actioned. For example, if 2 profiles were collected but only 1 invite was sent, the dashboard may show 50% even though the Workflow has completed its run.
What should I do after my automation finishes?
You can download and export your results, track outreach performance for Workflows, or provide new input to collect more data.