How to Use the Email Extractor

Before you start

• Awareness of safe usage:
  • The Email Extractor Phantom may not extract emails for every URL you provide. It can only collect emails that are published directly on the web page.
  • If you need to extract emails or contact info from deeper pages within a site, use the Data Scraping Crawler instead.

Step 1: Provide website inputs

Tell the Phantom which websites you want to scan for emails. You can provide inputs in any of these formats:

1. My Lists:
   Choose a saved LinkedIn Leads list you’ve already created in PhantomBuster.
2. A URL:
   • Paste a single website URL directly in the setup field.
   • Paste the URL of a Google Sheet with your website URLs (make sure it’s shared with “Anyone with the link”).

   • Or upload a CSV file with your website URLs (make sure it’s publicly accessible, and note that CSV upload is only available on paid plans).

     → If you’re using a spreadsheet, the Phantom defaults to the first column (A). To use a different column, enter the column’s header name in the field “Name of column containing websites.”

3. My Phantoms:
   Use results from another Phantom as input.

Step 2: Configure extraction settings

1. Number of milliseconds to wait before scraping the page (optional):
   • Default = 5000 (5 seconds).
   • Add a delay between loading a page and extracting to ensure the content is fully visible.
2. Number of websites to process per launch (optional):
   • This only applies if you are using a spreadsheet or CSV file as input.
   • Default = empty, the Phantom processes all provided websites in one run.

Advanced settings (dropdown in setup)

• Only scrape one email per website (Optional):
  • Enable if you only want the first email found per website.

Result file settings (dropdown in setup)

• Name your results file (optional)

  • You can customize the file name.

    If you rename the file between launches, the Phantom will create a new results file and start processing inputs from scratch.

Step 3: Select launch frequency

Choose how often the Phantom should run:

1. Launch manually: Start the Phantom yourself whenever you need.
2. Launch once at a specific time: schedule a one-time run at a set date and time.
3. Launch repeatedly: schedule regular runs (e.g. once per day, several times during working hours).
4. Launch after another Phantom: chain automations together so this Phantom starts right after another finishes.
5. Advanced scheduling: customize the exact minutes, hours, days, or months when the Phantom should run.

→ For a complete walkthrough of scheduling options, see our guide to scheduling Phantoms automatically.

Step 4 (Optional): Advanced settings

Advanced settings are available if you want to fine-tune how your Phantom runs, but by default they’re already optimized for most use cases.

We recommend leaving them as they are unless a guide specifically instructs you to change something.

→ For a detailed overview of all advanced options (like execution limits, retries, email notifications, proxies, webhooks, and file management), see our Advanced settings guide.

Launch and results

When you’re ready:

1. Click Launch to start your Phantom.
2. Once it finishes, open the Results tab in the Phantom console.
3. Download your results as a CSV or JSON file.

→ To learn how to export your data to Google Sheets, integrate with other tools, or reuse it in more automations, check our Access and Export your Phantom Results guide.

Export and input limits on the Free plan
If you’re on the Free plan or Free trial, some features are limited:
- CSV exports include only the first 10 rows of results.
- CSV download links (for dynamic viewing in Google Sheets or integrations) are not available.
- JSON exports are not available.
- CSV upload as an input method is not supported.
To unlock all features, you’ll need to upgrade to a paid plan.

What you give (Input) and What you get (Output)

This section gives you a detailed breakdown of everything you need to provide to run this Phantom, and everything you’ll receive once it completes.

What you give (Input)

What you get (Output)

Tips and troubleshooting

Common pitfalls

• Using a private spreadsheet (make sure it’s set to “Anyone with the link”).
• Expecting emails from every page, many sites hide or protect email addresses.

If you run into issues

• Check how to troubleshoot your phantom using Logs.
• Browse the Fix Issues & Troubleshoot Errors section for solutions to common problems.
• Review our Automation Rate Limits by Platform guide.
• Check our Best Practices for Social Media Automation guide.

Suggested automations

• Data Scraping Crawler → Crawl deeper into websites to find emails, social links, or other contact information that’s not visible on the first page.
• LinkedIn Company URL Finder → Map domains to LinkedIn company pages, then enrich with email data.
• AI Advanced Enricher → Qualify extracted email addresses for outreach.