How to Use the Sales Navigator Account Employees Export

Before you start

• Awareness of platform limits:
  • LinkedIn only displays up to 2,500 employees per account search.
  • We recommend processing a maximum of ~2,500 employees per day to keep your account safe.

Step 1: Choose which companies to extract employees from

You can provide company inputs in three ways:

1. My Lists:
   Choose a saved LinkedIn Leads list you’ve already created in PhantomBuster.
2. A URL:
   • Paste a single Sales Navigator company page URL.
   • Provide a Google Sheet with Sales Navigator company URLs (make sure it’s shared with “Anyone with the link”).
     → If you’re using a spreadsheet, the Phantom defaults to the first column (A). To use a different column, enter the column’s header name in the field “Name of column containing company URLs.”
   • Upload a CSV file with company URLs (CSV upload is only available on paid plans).
3. My Phantoms:
   Use results from another Phantom as input.

Step 2: Connect your Sales Navigator account

To let the Phantom act on your behalf:

1. Install the PhantomBuster browser extension and connect your Sales Navigator session in one click.
2. If you’re not using Chrome or Firefox, you can retrieve your session cookie manually (see our cookie guide).

Check your browser user agent
Make sure your browser is up to date before connecting your account. 
→ If your Chrome or Firefox version is outdated, your session cookie may expire much more quickly, and you’ll need to reconnect often.

Step 3: Configure Phantom behavior

Control how much data the Phantom processes during each run:

1. Number of Leads to extract per Account:
   • Choose how many employees to extract from each company.
   • Leave empty to extract all available (up to 2,500 per account).
2. Number of Accounts to process per launch:
   • Set how many company URLs to process per run.
   • Default = 10.

Advanced settings (dropdown in setup)

1. Search type (optional)
   • Choose which employees you want to target:
     • Employees → Exports all visible employees for each company.
     • Decision makers → Exports only employees flagged by LinkedIn as decision makers for the company.
2. Watcher mode (optional)
   • Keep reprocessing the same company in subsequent launches.
   • Only extracts new employees added since the last run.
   • Works only when a single company URL is used as input.

Result file settings (dropdown in setup)

1. Name your results file (optional)

   • You can customize the file name.

     If you rename the file between launches, the Phantom will create a new results file and start processing inputs from scratch.

2. Fields to keep (optional)
   • Export only the fields you care about by listing them (comma-separated).
     Example: profileUrl, title, location.
   • This generates a second CSV file with just those fields.
   • Learn more in our guide: Customize how your Phantom results files are saved.

Step 4: Select launch frequency

Choose how often the Phantom should run:

1. Launch manually: Start the Phantom yourself whenever you need.
2. Launch once at a specific time: schedule a one-time run at a set date and time.
3. Launch repeatedly: schedule regular runs (e.g. once per day, several times during working hours).
4. Launch after another Phantom: chain automations together so this Phantom starts right after another finishes.
5. Advanced scheduling: customize the exact minutes, hours, days, or months when the Phantom should run.

→ For a complete walkthrough of scheduling options, see our guide to scheduling Phantoms automatically.

Step 5 (Optional): Advanced settings

Advanced settings are available if you want to fine-tune how your Phantom runs, but by default they’re already optimized for most use cases.

We recommend leaving them as they are unless a guide specifically instructs you to change something.

→ For a detailed overview of all advanced options (like execution limits, retries, email notifications, proxies, webhooks, and file management), see our Advanced settings guide.

Launch and results

When you’re ready:

1. Click Launch to start your Phantom.
2. Once it finishes, open the Results tab in the Phantom console to see the data collected.
3. Download your results as a CSV or JSON file, or view them as a dynamic list on the LinkedIn Leads page.

→ To learn how to export your data to Google Sheets, integrate with other tools, or reuse it in more automations, check our Access and Export your Phantom Results guide.

Export and input limits on the Free plan
If you’re on the Free plan or Free trial, some features are limited:
- CSV exports include only the first 10 rows of results.
- CSV download links (for dynamic viewing in Google Sheets or integrations) are not available.
- JSON exports are not available.
- CSV upload as an input method is not supported.
To unlock all features, you’ll need to upgrade to a paid plan.

What you give (Input) and What you get (Output)

This section gives you a detailed breakdown of everything you need to provide to run this Phantom, and everything you’ll receive once it completes.

What you give (Input)

What you get (Output)

Tips and troubleshooting

Common pitfalls

• Using a private spreadsheet (make sure it’s set to “Anyone with the link”).
• Expecting more than 2,500 employees per company → LinkedIn doesn’t display beyond this cap.
• Using Watcher mode with multiple companies → Only works with one company URL.

If you run into errors or account issues

• Check how to troubleshoot your phantom using Logs.
• Browse the Fix Issues & Troubleshoot Errors section for solutions to common problems.
• Review our Automation Rate Limits by Platform guide.
• Check our Best Practices for Social Media Automation guide.

Suggested automations

After exporting employees from target accounts, you can:

• Enrich with LinkedIn Profile Scraper → Collect detailed employee profile data.
• Find verified emails → Run the Professional Email Finder Phantom.
• Segment with AI tools → Use the AI Profile Enricher to group employees by role, industry, or location.
• Engage with outreach using the LinkedIn Outreach Phantom → Send personalized connection requests and automated follow-up messages.